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Job Description

Job Sector - Administration & PA

Location - Greenwich - Greater London

Type - Part-Time/Full-Time

Period - +12 months

Remote Internship - Yes

Languages - English

Job Specification

If you are passionate about administrative and customer service duties, we would like to talk to you. We are recruiting for a Trainee Receptionist who is enthusiastic and driven and can direct visitors to our place of business, department, and office location. In addition to this, the successful applicant must be comfortable with answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person. A matter of high priority for the successful applicant will be to also make clients and visitors to the site feel welcomed whilst being able to competently answering all of their queries. Responsibilities 1. Taking and directing calls, possibly through a switchboard 2. Completing administrative tasks like filing and delivering and accepting mail 3. Cleaning, organising, and maintaining the reception area 4. Keeping basic office supplies like pens stocked and accessible to visitors 5. Ordering supplies for the rest of the office 6. Signing in visitors and supplying them visitor’s badges 7. Using the Public Address (P.A.) loudspeaker system as needed to call for people and make announcements 8. Setting up meeting facilities 9. Arranging for catering for meetings and daily office use 10. Greeting visitors to the facility warmly and offering them help immediately 11. Providing customer support 12. Answering questions about products or services offered at the business 13. Answering questions about office hours and who is in the office at any given time 14. Interacting with other departments such as Information Technology (IT) when someone needs more technical assistance 15. Scheduling appointments and meeting times 16. Maintaining front door security and reporting any suspicious activity 17. Putting through sales and/or assisting clients making orders 18. Representing the business with a positive attitude and professional appearance 19. Engaging in public relations and marketing to a minor degree

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