Job Description
Position:
Executive Assistant
Location:
London, UK
Salary:
Competitive, based on experience
Overview:
We are seeking a highly organised and proactive Executive Assistant with strong writing, research, and project coordination skills to support our growing portfolio of creative and public-sector projects.
This role is ideal for someone with experience in bid and tender writing, who can also assist with day-to-day operations, project documentation, and executive support across multiple workstreams. You will be a key part of a dynamic team delivering impactful projects in the creative, cultural, and public art sectors.
Key Responsibilities:
Research and write compelling bids, tenders, proposals, and supporting documents
Support the director with executive-level administrative tasks, calendar management, and communications
Assist in preparing presentations, reports, and supporting materials for pitches and stakeholder meetings
Conduct background research on opportunities, funding streams, competitors, and partners
Track tender deadlines and manage submission schedules and documentation
Coordinate across teams to gather required information and ensure timely delivery of proposals
Maintain and update project timelines, budgets, and shared folders
Liaise with external suppliers, clients, and collaborators professionally and promptly
Support ad hoc tasks and contribute to a positive, productive working environment
General administrative task
Email Marketing
Team Diary Management
Minute Taking
Manage Reports
Requirements:
Proven experience supporting bid/tender writing or working in a business development or project support role
Strong writing, editing, and document formatting skills
Exceptional research and analytical skills
Highly organised with the ability to manage multiple deadlines and priorities
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with project management tools (e.g. Projct.co and Monday.com)
Email Marketing
Confident communicator with strong attention to detail
Able to work independently and take initiative when needed
Knowledge of public sector or arts/cultural procurement is desirable but not essential
We’re Looking For Someone Who Is:
A strong writer with a clear, professional tone
Proactive, efficient, and solutions-focused
Comfortable handling confidential and time-sensitive information
A supportive team player with a can-do attitude
Available to travel or commute within UK.
Ideally Driving
How to Apply:
- • Please send your CV
A cover letter explaining why you're a great fit for the role
Examples of written work or bids/proposals (if available)
