HR Personnel

Job Purpose:

To assist the Service Manager with the daily operations of the office including recruitment and employee relations.

Key Areas of roles and responsibilities:

• • Advertise vacant posts on various platforms monitor and keep abreast of shortlisted application
• • Post, update and remove job ads from job boards, careers pages and social networks
• • Screening CV and application forms for suitability
• • Arrange Job interviews for candidates applying for vacant positions
• • Requesting newly recruited staff references
• • Update the organisations internal databases with new employee information, including contact details and employment forms
• • Managing the payroll – compiling payroll data for staff i.e., working hours, annual leaves, and bank account details
• • Manage the Training Portal for Staff and Management and induct new staff onto various training portals
• • Keeping the training matrix and staff training records up to date
• • Keep all staff up to date with any outstanding training
• • Prepare HR-related reports as needed (like training budgets by department)
• • Address employee queries about HR issues
• • Develop programmes that enhance employee relations
• • Ensure that the company employment policies comply with employment legislation
• • Review and distribute company policies in digital formats or hard copies as required
• • Monitoring policy and procedures expiry dates
• • Promoting equality, health, and safety within the company
• • Assisting the Service Manager with various administration tasks
• • Send emails on behalf of the Service Manager
• • Recording and processing confidential information
• • Keeping all electronic records and files up to date
• • Scan receipts and keep records on file
• • Ordering office equipment and stationery approved by the Service Manager
• • Participate in organizing company events and careers days

Requirements:

Essential:

A minimum of 2 years’ experience in administration

A minimum of 2 years’ experience in all areas of recruitment

Good organisational skills

Proficient in using MS Office

Able to use own initiative and be proactive

Experience in working as part of a team

Desirable:

BSc in Human Resources Management or similar field

Experience of working with young people in a care setting

Knowledge of young people’s legislation

Knowledge of safeguarding children