It's essential to keep your cool and appear "put-together" in your communications. Do you use appropriate terms in your emails? If yes, great. But of not, you should stop using phrases that make you sound less confident and unsure of yourself. Pretty sure you don’t want to portray such an image of yourself in front of the recruiter/panel.
Apologies
Example: "I'm sorry to have bothered you," he said. "Please accept my apologies for calling in once again." Sorry. Could I have a little more clarity please?Is there something you did incorrectly? In any other situation, refrain from using the term "sorry" or a substitute, such as "apologies," in your email correspondences. There's no need to apologise for sending that particular email. The information you provide to them may be helpful (in which case they should thank you). Or you may be asking for the information you require, and it is their responsibility to provide it.
Just
Just is a favourite of most users while writing emails. But instead of sounding stronger, we appear relatively weak. It indicates that the issue is unimportant by scaling back something that could come off as too challenging. Simply delete the phrase "Just checking in" or "Just wondering" from your text the next time you're inclined to use it. The end result will be much more immediate and optimistic.Maybe
"Maybe" is a flimsy word that implies uncertainty and hesitation. "Perhaps I'll be able to pull this off." Be confident about whatever you are speaking about. If you're having trouble setting up a time to meet, try giving the recipient a few options without including maybe. Watch out for adverbs like "probably or possible or perhaps" as well.Actually
It may appear benign on the surface, but it conveys a sense of apprehension in your tone. That word serves no purpose other than to clutter up the email.Filler words tend to make you sound less confident in your abilities. They give the impression that you need to add more words to make up for the emptiness. “Actually, I recently did that.” “Actually, I believe we could do this instead.” It turns out I'm fantastic at it. As always with “like” in ordinary speech, it deviates from the text much more than it adds to it.
Emoticons
Even though they are not technically a word, it's a rare occasion when using emojis in business communication is suitable unless you're on extremely casual terms with the receiver. It only makes you appear naive and overly earnest if you include them as well.While using winks isn't always a bad idea, it's better to keep them to a minimum. You must gauge the mood of the conversation before adding too many winks to your message.
Every word counts in each sentence in your email, especially the longer ones. Find the shortest possible expression if possible. In general, the more filler words there are in an email, the less credible it will seem. The more extra words you can eliminate from your writing, the more quickly your message will be understood. The greater appreciation the recipient will feel for not having to wade through meaningless fluff.
To be safe, before opening the email, send it to yourself and act as if you have never seen it before. The way you come across to yourself will give you clarity. Can you confirm that you've entered all the necessary details? Is there something you're forgetting? When it comes to what, exactly, are you going too far?
Emails may be made way better and more assured sounding with experience, effort, and a little careful thought.
Was this article helpful?
Candidate Journey
(select your stage)
Choose the Right Career
See allStart Your Job Search
See allGet Ready for Work
See allImprove Your Soft Skills
See allWrite a CV That Gets You Noticed
See allBuild the Skills You Need to Succeed
See allInternship Application Tips
See allInterview Preparation
See allIndustry Internships
See all
What's Next?
Similar articles
How Can Interns Improve Communication Skills
Improving communication during internship requires consistent practice to communicate effectively in the workplace. That means there are things you can do to get better at what you do. We've put together the mo...
Read Now
Importance of Communication Skills for Interns
Effective communication skills for interns are crucial for success during internships. Effective communication enhances collaboration, builds relationships, facilitates understanding, demonstrates professionali...
Read Now
Attention to Detail at Work - How to Ace It
In the workplace, performance, output, and accuracy can all be improved by paying close attention to detail. The ability to pay close attention to detail is highly valued by employers because it is a prerequisi...
Read Now
Discovering Your Unique Skillsets
The discovery of one's latent abilities leads to a more fulfilling sense of self-awareness and the development of one's potential for professional success. You can use your newly-discovered skills to improve yo...
Read Now
5 Essentials to Workplace Communication for Interns
Make sure you bring some advice on how to communicate effectively to your new internship. Your ability to interact effectively with superiors and coworkers will determine how far you go in your career. Developi...
Read Now
| Vacancy | Location (Sector) | Job Type | Date Published | |
|---|---|---|---|---|
Social Media & Marketing ExecutiveJAG-UFS (INTERNATIONAL) LIMITED |
Feltham / Camberley , South East England Marketing / Advertising / Social Media, Freight / Logistics / Procurement |
Part-time/Full-time | May 18, 2026 | View |
Social Media and Content Intern – Home StagingLONDON PROPERTY STAGING LTD |
London, Greater London Photography / Videography, Marketing / Advertising / Social Media, Architecture / Interior Design |
Part-time | May 13, 2026 | View |
Real Estate Surveying InternshipJBROWN GLOBAL LIMITED |
London, Central London Construction, Surveying, Property Management / Real Estate |
Part-time/Full-time | May 07, 2026 | View |
Brand Design Internship (Part-Time)JBROWN GLOBAL LIMITED |
London, Central London Design / Web Design / Graphic Design |
Part-time | May 07, 2026 | View |
Digital Marketing SpecialistTRAVEL ONLINE GROUP LIMITED |
London, Central London Marketing / Advertising / Social Media, Travel & Leisure, Internet Business / Online / Mobile, Financial Services / Banking, Customer Service |
Part-time | May 03, 2026 | View |
Graphic DesignerTRAVEL ONLINE GROUP LIMITED |
London, Central London Design / Web Design / Graphic Design, Travel & Leisure, Internet Business / Online / Mobile, Financial Services / Banking, Customer Service |
Part-time/Full-time | May 03, 2026 | View |
Founder Partner (Build Your Own Business)Kape Strategy Ltd |
UK Wide, UK-wide Business Management / Development |
Part-time/Full-time | Mar 24, 2026 | View |
| Vacancy | Sector | Location | Job Type | Date Published |
|---|---|---|---|---|
Accounting and Finance ExecutiveINTERCITY HIRE LTD |
Financial Services / Banking, Accountancy |
Solihull, West Midlands | Full-time | Sep 11, 2025 |
PR & Marketing InternH R DRINKS (WHOLESALE) LTD |
Public Relations (PR) & Communications |
Stratford, London, Greater London | Part-time/Full-time | Aug 18, 2025 |
Business Development Intern (Event Services)STREETFOODMARKETS LTD |
Events, Hospitality / Catering |
London, Central London | Full-time | Mar 15, 2025 |
Supplier Onboarding Specialist InternshipSTREETFOODMARKETS LTD |
Freight / Logistics / Procurement, Hospitality / Catering |
London, Central London | Full-time | Mar 15, 2025 |
Social Media ManagementTISOVA LTD |
Security & Defence, Marketing / Advertising / Social Media, Information Technology (IT) / Web Development |
London, Greater London | Part-time | Jan 22, 2025 |
Sales and Marketing InternONEWAYX LTD |
Sales, Marketing / Advertising / Social Media, Events, Information Technology (IT) / Web Development, Fashion & Luxury |
London, Central London | Part-time | Nov 01, 2024 |
Sustainability Focused Policy Internship (China focus)ISEAL ALLIANCE |
Charity / NGO / Social Services / Non Profit, Agriculture & Environment |
London, Greater London | Part-time | Oct 11, 2024 |
Global Affairs InternshipBLINK CHARGING UK LIMITED |
Public Sector / Government, Utilities (Energy, Water, Gas), Automotive / Transportation |
Leeds, North West England | Full-time | Jul 12, 2024 |
Guest Relations and Reservations AgentDWELLERS DELIGHT LIVINNG LTD. |
Travel & Leisure, Customer Service, Hospitality / Catering |
London, Greater London | Full-time | May 15, 2024 |
Head of ContentHUMANT LIFE LTD |
Media / New Media, Photography / Videography, Marketing / Advertising / Social Media |
London, Central London | Part-time/Full-time | Feb 15, 2024 |
| Region | Vacancies | |
|---|---|---|
Central London |
5264 | View |
Greater London |
1247 | View |
South East England |
372 | View |
South West England |
95 | View |
East of England |
46 | View |
East Midlands |
51 | View |
West Midlands |
169 | View |
North East England |
9 | View |
North West England |
144 | View |
Yorkshire and the Humber |
34 | View |
Scotland |
46 | View |
Wales |
25 | View |
